Privacy Policy

Last updated June 17, 2022.

We believe you should always know what personal data we collect about you, how we use it, and what control you have over this data. We want to be transparent and share this information with you in our privacy policy below.

About Us

We are Autonija SIA, registration number 40003975109, registered address Dauguļu 28, Rīga, LV-1002, Latvia, operating under the name fleetsheet.info (“we”, us” or “our”). We are the controller of your personal data.

You can contact us by:

About Our Privacy Policy

This privacy policy (“Privacy Policy”) explains

  • what personal data we collect about you;
  • how we use your personal data;
  • your rights concerning your personal data.

The Privacy Policy applies to the use of the website https://fleetsheet.info (“Website”) and our communication concerning the use of the Website.

Definitions

Authentication data – login information needed to identify you as a system user, e.g., password, username.

Contact information – data needed to contact you, e.g., e-mail address, phone number, postal address.

Identification data – information that allows us to establish and verify who you are, e.g., name, surname, or social media username.

How Do We Use Your Personal Data and Why?

We use only the minimum amount of personal data needed.

We will indicate where the provision of personal data is voluntary or necessary.

Below we describe why and how we use your personal data and what is the legal basis.

User profiles

What do we do with your personal data and why?

What personal data do we use?

Legal basis

We collect, store, and verify your data when you sign up or log in, to allow you to create your user profile and give you access to it.

Identification data

Authentication data

Contact information

Job title or position

Driver’s licence number and expiry date

Medical certificate’s expiry date

Location

Workplace department

It’s important for us to establish and verify your identity so that only you have access to your user profile (legitimate interests)

Where do we obtain your personal data?

We obtain your personal data:

  • directly from you (for example, when you order a service, contact us with a question or complaint, create a user’s profile with us, respond to a survey or sign-up to receive marketing communications)
  • from your employer

To whom we may disclose your personal data?

We disclose your personal data to the following categories of data recipients:

  • data centre service providers located in Latvia
  • IT maintenance service providers located in Latvia
  • other professional advisors located in Latvia

How Long Do We Store Your Personal Data?

We will not store your personal data longer than necessary. We will destroy it once we have determined that we no longer need to hold your personal data.

The criteria used to determine the period of storage of your personal data are:

  • the purpose why personal data was collected;
  • the length of time while we have a contractual relationship with you;
  • the existence of a legal obligation under the applicable law;
  • the necessity to store the personal data considering our legal position (such as applicable statutes of limitations, the existence of litigation or investigation).

What Rights Do You Have In Relation to Your Personal Data?

You have various rights in relation to your personal data that we process. We have described these rights in the table below. There are some exceptions to these rights, however. If we refuse your request, we will explain the reasons for doing so.

If you wish to exercise any of these rights, please get in touch with us by sending an e-mail to [email protected]

Your rights

Explanation

Right to request access

You are entitled to ask us if we are processing your personal data and, if we are, you can request access to your personal data.

Right to rectification

You may request that we rectify any inaccurate or incomplete personal data that we process about you.

Right to erasure (“right to be forgotten”)

You have the right to request that we erase your personal data.

Right to restrict processing

You have the right to request that we restrict our processing of your personal data where:

  • you believe such data to be inaccurate (for a period while we verify the accuracy of this data); or
  • our processing is unlawful, but you want to restrict data processing, not delete the data; or
  • we no longer need the data, but you need it for the establishment, exercise or defence of legal claims; or
  • you have objected to personal data processing (for a period while we are conducting the review). 

Right of data portability

You have the right to transfer your personal data between data controllers. This means that you can request your personal data that you have provided to us, in a structured, commonly used, and machine-readable format and transfer this data to another controller.

Right to object

You have the right to object to the processing of your personal data where we are processing your personal data:

  • based on our legitimate interests (or those of a third party); or
  • for the performance of a task in the public interest; or
  • in the exercise of official authority.

You can always object to the processing of your personal data for direct marketing purposes (including profiling that is related to such direct marketing).

You can also object to the processing of your personal data for scientific or historical research purposes or statistical purposes unless the processing is necessary for the performance of a task carried out for reasons of public interest.

Right to withdraw consent

If you have consented to our processing of your personal data, you have the right to withdraw consent at any time, free of charge.

How to Complain?

If you have any concerns about our use of your personal data, you can make a complaint to us by sending it to e-mail [email protected]

In case you could not solve your problem with us directly, or you believe that there are breaches in the processing of your personal data, you can also complain to a data protection authority in a European Union Member State of your habitual residence, place of work or the place of the alleged breach. Contact information of these authorities is accessible on the website of the European Data Protection Board.

This privacy policy was created using Ligalio Privacy Policy Generator.